Terms and conditions – Alexandra Papanaga Studio Photoshoot (V8)
1) SESSION FEE / BOOKING FEE & GENERAL INFORMATION
a) By booking with ALEXANDRA PAPANAGA STUDIO you enter into a contract and have therefore agreed to abide by the Terms and Conditions stated here.
b) The session fee is due in £40 per session by the client at the time of booking, in order to secure the appointment. This is A NON-REFUNDABLE retainer. In the event of cancellation, the retainer paid is non-refundable. ALEXANDRA PAPANAGA STUDIO will not hold any dates open without booking fee payment. The remaining charges is payable in full on the day of the photoshoot. If the outstanding balance is not paid in full in 3 days after the photoshoot, Alexandra Papanaga Studio reserves the rights to delete the entire gallery from the system.
c) You can purchase additional photos at £10/photo. Package prices are based on 2 adults & 2 children.
d) Photos will be delivered within 1 month from the photoshoot
e) There is a client’s wardrobe available to use for photoshoots, studio decorations are also included in the price unless there are special requirements; Smash cake session do not include the cake.
2) PHOTOSHOOT SESSION
a) The images advertised on the website and Social Media are from a large number of sessions and it is not possible to offer every pose or set up in each session. If a particular pose, prop or photo is wanted, the Client will discuss any requests before the day of the session, however, this will be dependent on various factors and may not be possible for all or any of the images requested or expected to be captured.
b) ALEXANDRA PAPANAGA STUDIO will end the session at her discretion when it is determined that adequate images in terms of quality and quantity have been captured. There will be no refund or credit for unused time.
c) ALEXANDRA PAPANAGA STUDIO will do everything to produce good quality images. However, if your baby/child won’t settle or co-operate resulting in little or no images taken then ALEXANDRA PAPANAGA STUDIO cannot be held responsible. Re-shoots/Refunds are determined at the discretion of the photographer and will not be given for poor choices of clothing, make-up, hair or weather-related issues, uncooperative children or by not following the recommendations of the photographer. This is including (but not limited to) crying, not smiling, uninterested in the cake smash cake, not looking directly into the camera, etc.
d) Late arrival sessions will not be extended and ALEXANDRA PAPANAGA STUDIO cannot be held responsible for the outcome of the photos.
e) The Client is responsible for all children at all sessions.
3) IMAGE PRODUCTION
a) ALEXANDRA PAPANAGA STUDIO will use professional judgment and sole discretion to select which photos to deliver. Such selection shall constitute all images that will be made available to the Client.
b) ALEXANDRA PAPANAGA STUDIO shall be entitled to use its judgement regarding the style and the artistic input in the production of pictures. Edited images are delivered in full resolution JPEG format within 1 month after the photoshoot took place. ALEXANDRA PAPANAGA STUDIO reserves the right to charge the Client for additional editing & requests to cover time involved.
c) RAW (unedited) images are the photographer’s property and will not be supplied to the client.
4) COPYRIGHTS
a) All images and copyrights are the property of ALEXANDRA PAPANAGA STUDIO. In exchange for services provided, ALEXANDRA PAPANAGA STUDIO retains the exclusive right to copy, edit and distribute any/all images created under this agreement, to the general public, including but not limited to: editorial, trade, advertising and any other purpose and in any manner and medium.
b) It is illegal to attempt to download, copy, snap shooting, saving, scanning and removing a watermark from any images from the Client's gallery or any image taken and posted online by ALEXANDRA PAPANAGA STUDIO for any reason.
c) ALEXANDRA PAPANAGA STUDIO agrees to grant these image rights to the client with a non-exclusive, limited, perpetual license. This license allows the client to do the following with the images: display the images, print the images, upload, email, or electronically transfer the images or files; and publish the images on personal websites or social media websites
5) CANCELLATION
a) In the event of an illness or misadventure, please call as soon as possible to reschedule. ALEXANDRA PAPANAGA STUDIO maintains the right to reschedule at any time should it become necessary but will do her upmost to negotiate a mutual acceptable rebooking. The request must be made no later than 48 hours prior to the start of the photography session. First rescheduling will be done without any additional charges.
b) If you have a sick child and you try to keep the appointment, ALEXANDRA PAPANAGA STUDIO will most likely request that you reschedule if it is noticed that your child is sick. Sick or uncomfortable children do not like to be photographed and we know that you will not love your images nearly as much as if he or she was in good health. The session can be transferred to a new date at the convenience of both parties.
If anyone participating in the photoshoot shows symptoms of illness during the session, ALEXANDRA PAPANAGA STUDIO has the right to end or postpone the session immediately.
6) FULFILLMENT OF OBLIGATIONS
a) ALEXANDRA PAPANAGA STUDIO shall not be liable to the Client for any failure, in whole or in part, to fulfil its obligations where failure arises as a result of an event or circumstances beyond its control, which may include (but are not limited to) equipment failure, illness or injury. The Client understands and accepts that the photographic coverage will be as ALEXANDRA PAPANAGA STUDIO professional expertise determines.
b) Special requests are not binding instructions, although every effort is made to comply with the Client’s wishes. In the unlikely event of total photographic failure, loss of digital images or cancellation of the contract by ALEXANDRA PAPANAGA STUDIO, liability shall be limited to a full refund of all monies paid, although every effort will be made to re-take the photographs.
7) PHOTO AND VIDEO DEVICE
a) Cameras, camera phones, camcorders or any other recording equipment are NOT permitted during any session.
8) STORAGE OF DIGITAL FILES
a) ALEXANDRA PAPANAGA STUDIO will store your files 3 months after the photoshoot. After 3 months from your session date ALEXANDRA PAPANAGA STUDIO will no longer be responsible for storing your image files.
9) PRIVACY POLICY
a) ALEXANDRA PAPANAGA STUDIO will never share, or allow to be accessed, shared or distributed, any personal or contact information of any client or enquiry obtained by any means.